Built and fact-checked by the DocNectar team — see our editorial standards
Key Features
Instant Calculation
Get accurate results in real time with our optimized algorithm.
Mobile Friendly
Fully responsive design. Works on all devices & screen sizes.
Privacy Focused
Your data stays on your device. We don't store any inputs.
100% Free
No hidden costs. This tool is completely free forever.
A purchase order formally documents what a buyer intends to purchase from a vendor — the items, quantities, prices, and terms — before the vendor fulfills the order.
This generator creates a complete purchase order with line items, tax, and shipping terms, ready to send to a vendor.
How it works
Enter your business and the vendor's details, add one line item per product with a quantity and unit price, and set a tax rate and shipping terms if needed. The tool calculates the subtotal, tax, and total, and assembles a complete purchase order as a downloadable PDF.
- Enter your business details and the vendor's details.
- Add one line item per product, with a quantity and unit price.
- Set a tax rate and shipping terms if needed.
- Check the live subtotal, tax and total.
- Generate the purchase order and download the PDF.
Examples
Ordering office supplies
A small business orders printer paper and toner from a supplier, referencing a PO number the supplier can match against the eventual invoice.
Who should use it
- Formally ordering goods or services from a vendor or supplier.
- Creating a paper trail for procurement and expense tracking.
Industry applications
- Procurement and supply chain management
- Small business purchasing
Advantages
- Automatically calculates subtotal, tax, and total from your line items.
- Generates a clean, professional PDF in under a minute.
Limitations
- A general template — doesn't integrate with inventory or accounting systems.
Common mistakes to avoid
- Forgetting to specify a delivery date, which can lead to ambiguity about when the order should arrive.
- Leaving out shipping terms on orders where shipping cost or responsibility could be disputed.
Best practices
- Keep a copy of every purchase order and match it against the vendor's invoice when it arrives, to catch pricing or quantity discrepancies early.
Tips
- Use a consistent PO numbering scheme (like sequential numbers or a date-based prefix) to make orders easy to track and reference later.