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A quotation is a commitment to a price before work begins — different from an invoice, which asks for payment after the fact. This generator builds a clean, itemized quotation: your business details, your prospective client's details, line items with quantities and unit prices, an optional tax rate, and a "valid until" date so the client knows how long the price is honored.
It's aimed at freelancers, contractors and small businesses who need to send a price estimate before a project is confirmed. Once the client accepts, the same line items can be re-entered into the Invoice Generator to bill for the completed work.
How it works
Fill in who the quote is from and who it's for, add one row per item or service with a quantity and unit price, set a tax rate if applicable, and choose how long the quote stays valid. The subtotal, tax and total update live as you edit. Generating the quotation locks in the numbers and gives you a PDF you can send directly to the client.
- Enter your business details and your client's details.
- Add one line item per product or service, with a quantity and unit price.
- Set a tax rate and how long the quote is valid for.
- Check the live subtotal, tax and total.
- Generate the quotation and download the PDF.
Examples
A web design project quote
A freelance designer quotes a prospective client for "Website design" (1 x $1,200) and "Extra page" (2 x $150), for a subtotal of $1,500. With an 8.25% tax rate applied, the total comes to $1,623.75, valid for 30 days.
A quote with no tax
A consultant quotes "Strategy session" (1 x $500) with no tax charged (many service providers aren't required to charge tax on consulting), for a flat total of $500.
Who should use it
- Freelancers quoting a prospective client before starting a project.
- Contractors estimating labor and materials for a job.
- Consultants proposing pricing for a scope of work.
- Any business needing to formally propose pricing before work is confirmed.
Industry applications
- Freelance design, development and writing
- Home services and trades (electricians, plumbers, contractors)
- Consulting and professional services
- Creative and marketing agencies
Advantages
- No account, subscription or watermark — generate as many quotations as needed.
- Line-item totals, tax and grand total calculated automatically as you type.
- Includes a "valid until" date, keeping quoted pricing time-bound.
Limitations
- No automatic conversion from an accepted quote into an invoice.
- Tax handling is a single flat rate you supply, not jurisdiction-aware.
- No e-signature or online acceptance flow built in.
Common mistakes to avoid
- Leaving out a "valid until" date, leaving the price open-ended indefinitely.
- Quoting a vague lump sum instead of itemizing, which invites scope disputes if the client accepts.
- Forgetting that a quote isn't a binding invoice — following up with an actual invoice once work is confirmed.
- Not double-checking quantities and unit prices before sending, since the tool only calculates from what's entered.
Best practices
- Always set a "valid until" date so you're not locked into a stale price indefinitely.
- Itemize each piece of work or product separately rather than a single vague total.
- Use a consistent, sequential quotation numbering scheme, separate from your invoice numbers.
- Keep a copy of every quotation sent, especially ones that get accepted and later invoiced.
Tips
- Keep the "valid until" window realistic for your industry — 15-30 days is common for services, longer for large material-based quotes subject to price swings.
- If you quote the same type of work often, keep a previous quotation open in another tab for consistent pricing and wording.