Last updated October 13, 2026 · Report an error
A statement of account summarizes all the transactions on a customer's account over a period — distinct from a single Invoice, which covers one transaction. This generator builds a complete statement from an opening balance and a list of debit (charge) and credit (payment) transactions, computing a running balance after each one.
A clear statement of account lets a customer reconcile every charge and payment against the final balance they owe.
How it works
Enter the account name, statement period, and opening balance. Add one row per transaction as a debit or credit. The generator computes the running balance after each transaction and the closing balance. Generate the statement and download it as a PDF.
- Enter the account name, statement period, and opening balance.
- Add one row per transaction, as a debit (charge) or credit (payment).
- Check the live running balance.
- Generate the statement and download the PDF.
Examples
A monthly customer statement
A business sends a customer a statement covering a month's invoices and payments, ending with the balance still owed.
A reconciliation statement
A vendor sends a statement to help a customer reconcile several invoices against partial payments received.
Who should use it
- Sending customers a periodic summary of invoices and payments.
- Helping a customer reconcile their account balance.
Industry applications
- Accounting and billing operations
- B2B and wholesale customer accounts
Advantages
- Computes a running balance after every transaction automatically.
- Clear opening and closing balance for easy reconciliation.
- No account, subscription or watermark.
Limitations
- Not connected to your actual accounting system — transaction data must be entered manually.
Common mistakes to avoid
- Entering transactions out of chronological order, making the running balance confusing.
- Mixing up debit and credit amounts for a transaction.
Best practices
- Enter transactions in chronological order so the running balance reads clearly.
- Double-check the opening balance matches the closing balance of the prior statement.
Tips
- Send statements on a consistent schedule (e.g. monthly) so customers know when to expect them.
- Always carry the prior period's closing balance forward as the new opening balance.